Administrative Clerk I

Company: Amarillo College
Location: Amarillo
Posted on: August 6, 2022

Job Description:

Job DescriptionAt Amarillo College, our students are the priority. It is our mission and our responsibility to enrich their lives by helping them identify an educational pathway that will lead to success in life. It is therefore required that every team member, regardless of job title or duties, be responsible, first and foremost, for assisting students in every way.This is an exciting time to work at Amarillo College! We are seeking a Part Time Administrative Clerk I who will act as a receptionist, perform varied clerical duties for programs/departments involving considerable clerical responsibility, and perform advanced data entry. An Administrative Clerk I facilitates smooth office procedures and determines the disposition of routine clerical problems.GENERAL QUALIFICATION REQUIRMENTSEDUCATION

• Required: High School Diploma or GED.
• Preferred: Some College Courses.EXPERIENCE
  • Required: Two (2) years of experience in a Secretarial/Clerical Environment.
  • Preferred: Three (3) years of experience in a Secretarial/Clerical Environment.JOB DUTIES AND RESPONSIBILITIES
    • Answers phones. Screens, or forwards calls, providing information, taking messages, or scheduling appointments;
    • Schedules appointments. Maintains and updates appointment calendars;
    • Files, tracks, and maintains various reports, documents and records;
    • Accepts and receives payment and records receipts for services;
    • Receives and sorts, records, posts and files cash payments, and sign receipts;
    • Performs administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents;
    • Transmits information or documents to customers, using computer, mail, or fax machine;
    • Analyzes data to determine answers to questions from customers or members of the community;
    • Provides information about establishment, such as location of departments or offices, employees within the organization, or services provided;
    • Processes and prepares memos, correspondence, travel vouchers, or other documents;
    • Orders, receives and delivers merchandise or materials for department;
    • Enrolls individuals to participate in programs and notifies them of their acceptance;
    • Participates in and completes performance assessments/evaluations as assigned;
    • As an Amarillo College employee, seeks knowledge of and pledges to actively engage in a culture of caring, striving to serve students, peers and the community by embracing the AC Core Values: Wow, Family, Fun, Innovation, and Yes!KNOWLEDGE, SKILLS, AND ABILITIES
      • Maintains a commitment to discretion and confidentiality concerning sensitive information.
      • Interacts effectively with all levels of departmental personnel, community, and management.
      • Observes and promotes continual improvement of workplace safety and environmental practices.
      • Provides an exemplary level of customer service to all internal and external customers, vendors, community leaders, etc.
      • Accuracy in spelling, grammar, sentence structure and punctuation.
      • Strong typing skills.
      • Proficient Communication Skills (Interpersonal, Verbal, and Written) to convey information effectively.
      • Exhibits proficiency in Microsoft Word, Excel, PowerPoint and Outlook.Physical Demands: While performing the duties of this job, the employee is frequently required to travel between offices and buildings, and requires the ability to lift, carry, push, pull and/or maneuver office supplies as needed.Schedule: This position will be primarily working evenings.Work Environment: This position operates in a professional office environment, routinely uses standard office equipment (i.e. computers, phones, copy and fax machines, filing cabinets) and is in a high traffic area with continual interruptions. Software commonly used includes Microsoft Office, Ellucian Colleague, and various other educational applications. Work may also be performed outside of the office and with little to no supervision.Travel Expectations: Limited travel may be required.Salary: Amarillo College Staff Salary Schedule grade 5Diversity and Inclusion Statement: Amarillo College is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who not only reflect the demographics of our community but who also continue to deepen their skills and competencies to serve the full range of our customers.Promotional Opportunity Policy: Under the Amarillo College Promotional Opportunity Policy, only current AC employees will be considered for a position during the first five (5) working days from notice or posting. All employment offers are contingent upon satisfactory completion of the pre-hire process, including a criminal background screening.BenefitsAmarillo College offers a rich benefits package, including medical, dental, vision, life, and disability coverages available through ERS. In addition to retirement savings through TRS or ORP, the college offers the AC Benefit Plan 403(b) with a generous matching contribution. Full-time employees enjoy up to 20 paid holidays and generous vacation and sick leave accrual. Employees and their dependents are eligible for reduced or free tuition for Amarillo College courses.

Keywords: Amarillo College, Amarillo , Administrative Clerk I, Administration, Clerical , Amarillo, Texas