Administrative Associate V

Company: West Texas A&M University
Location: Canyon
Posted on: May 25, 2023

Job Description:

Job Title
Administrative Associate V

Agency
West Texas A&M University

Department
Accounting/Finance Office

Proposed Minimum Salary
$16.02 hourly

Job Location
Canyon, Texas

Job Type
Staff

Job Description

The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our diverse workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits

The Administrative Associate V will provide general secretarial duties and support to the Business Office. This includes such responsibilities as greeting walk-in traffic and providing service to our university customers on a daily basis; answering the phones and directing questions from students and staff to the appropriate Business Office staff; supervising student employees; preparing invoices to outside entities. The position is required to support and assist Business Office staff with filing, check processing and auditing, and business processes as requested. Must be able to communicate in a polite and professional manner in all situations. The position reports to the Associate Vice President for Business and Finance and Controller.

Responsibilities:

• General Office skills and duties including answering telephones and walk-in traffic.
• Filing, assistance with other office staff administrative duties
• Maintains 100% compliance with timely completion of required System, University and job- specific online training courses.
• Supervise student employees for the Business Office
• Audit local accounts payable checks before putting in the mail
• Audit state warrants for accountants' payable payments before putting in the mail.
• Prepare requisitions for the office.
• Prepare invoices for the office and other Departments on campus.
• Work with department to get sundry receipt books checked in and out.
• Manage the office phone loop.
• Other duties as assigned.
  
  Necessary Qualifications:
  
  • High School Diploma or GED or equivalent combination of education and experience.
  • 5 years of Office Experience
  • Ability to effectively operate a computer and have working knowledge of Microsoft Word, and Excel.
  • Ability to work with Students, Faculty, and Staff in a friendly, customer service-oriented environment.
  • Ability to multi-task and work cooperatively with others.
    
    Preferred Qualifications:
    
    • Bachelor's Degree or equivalent combination of education and experience.
    • Experience in a fast-paced office responding to phone calls and assistance with walk in traffic.
    • Business Office experience with Word, Adobe, processing checks, vouchers, etc. at WTAMU.
      
      Applicant Instructions:
      
      Please include the following with your application:
      
      • Cover letter
      • Resume
      • Three references
        
        Please attach all documents in the attachment box at the bottom of the "My Experience" page before continuing through the application. Please use the "Upload" button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at hr@wtamu.edu.
        
        Texas law requires all males aged 18 through 25 to be properly registered with the Selective Service System.
        
        All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
        
        Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

Keywords: West Texas A&M University, Amarillo , Administrative Associate V, Administration, Clerical , Canyon, Texas