AmarilloRecruiter Since 2001
the smart solution for Amarillo jobs

Office Manager

Company: Tecta America Corp
Location: Amarillo
Posted on: August 7, 2022

Job Description:

Position Identification: Non-Exempt Reports to: - Operating Unit President Position Summary: The primary function of the Office Administrator is to perform all office administration duties as well as provide assistance with local accounting and human resource needs. General Office Administration

    • Efficiently operates telephone switchboard to answer, screens and forwards calls, providing information, taking messages and scheduling appointments.
    • Receives payments and records receipts for services. Handles mailings and package delivery.
    • Professionally greets persons entering establishment, determines nature and purpose of visit, and directs or escorts them to specific destinations.
    • Files and maintains records.
    • Transmits information or documents to customers, using computer, mail, or fax.
    • Provides information about company such as department information, services provided, and procedures.
    • Responds to building maintenance requests Production and Service Departments
        • Creates purchase orders prior to material purchase
        • Enters job set ups
        • Creates and prepares A/R & A/P billings
        • Creates and bills service tickets
        • Processes lien waivers
        • Assists with project adjustments Accounting
            • Handles Accounts Payable process including creation of purchase order, receiving material in the system, scanning the invoice into a document management system for payment.
            • Handles cash requirements and cash forecasts
            • Follows up on outstanding customer invoices (accounts receivable) Human Resources
                • Assist with recruitment of local unit positions with guidance from the Regional Human Resources Manager
                • Responsible for onboarding of all new hires and reviewing of new hire paperwork Safety
                    • OSHA tracking & monthly/ annual reporting
                    • Safety reports
                    • Incident/ injury reports
                    • Workers comp claims Miscellaneous
                        • Performs any other duty or task assigned by the Operating Unit President or Regional team
                        • Tecta CS Facebook page monitoring, posting, etc
                        • Organize and help plan annual Christmas party
                        • Maintain and program copiers, phone systems, time clock, alarm system, postage machine Knowledge, Skills & Experience (Essential): -
                          • High School Graduate
                          • 3-5 years' experience as an Office Manager or Administrator
                          • Comfortable working with numbers and detailed orientated
                          • Strong knowledge of Microsoft Office
                          • Basic IT knowledge a plus
                          • Familiarity with Navision or Surepath a plus
                          • Ability to perform in a fast paced environment
                          • Must be sensitive to matters of confidentiality
                          • Professional demeanor Key Competencies:
                            • Superb communication skills
                            • Sound judgment and ability to make decisions
                            • Well organized
                            • Extreme attention to detail and high level of accuracy
                            • Initiative
                            • Integrity
                            • Adaptability
                            • Professional demeanor -
                            • Willingness to learn
                            • Teamwork and collaboration Occupational Health and Safety:
                              • Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
                              • Active participation in activities associated with the management of workplace health and safety
                              • Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace Working Conditions: Physical surroundings: - Office environment -with typical office machines and exposure to noise and temperature. Physical Effort: -Extensive sitting, standing, walking. - Repetitive keying, typing. - Occasional lifting not to exceed 25 pounds Hours: -Mon- Fri - 8am-5pm. Subject to OT. Tecta offers - a full benefits package including company paid life insurances , 401(k) matching, paid holidays and a generous PTO package. -

Keywords: Tecta America Corp, Amarillo , Office Manager, Executive , Amarillo, Texas

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest Texas jobs by following @recnetTX on Twitter!

Amarillo RSS job feeds