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Office Manager

Company: Tecta America Corp
Location: Amarillo
Posted on: August 7, 2022

Job Description:

Position Identification: Non-Exempt Reports to: - Operating Unit President Position Summary: The primary function of the Office Administrator is to perform all office administration duties as well as provide assistance with local accounting and human resource needs. General Office Administration

    • Efficiently operates telephone switchboard to answer, screens and forwards calls, providing information, taking messages and scheduling appointments.
    • Receives payments and records receipts for services. Handles mailings and package delivery.
    • Professionally greets persons entering establishment, determines nature and purpose of visit, and directs or escorts them to specific destinations.
    • Files and maintains records.
    • Transmits information or documents to customers, using computer, mail, or fax.
    • Provides information about company such as department information, services provided, and procedures.
    • Responds to building maintenance requests Production and Service Departments
        • Creates purchase orders prior to material purchase
        • Enters job set ups
        • Creates and prepares A/R & A/P billings
        • Creates and bills service tickets
        • Processes lien waivers
        • Assists with project adjustments Accounting
            • Handles Accounts Payable process including creation of purchase order, receiving material in the system, scanning the invoice into a document management system for payment.
            • Handles cash requirements and cash forecasts
            • Follows up on outstanding customer invoices (accounts receivable) Human Resources
                • Assist with recruitment of local unit positions with guidance from the Regional Human Resources Manager
                • Responsible for onboarding of all new hires and reviewing of new hire paperwork Safety
                    • OSHA tracking & monthly/ annual reporting
                    • Safety reports
                    • Incident/ injury reports
                    • Workers comp claims Miscellaneous
                        • Performs any other duty or task assigned by the Operating Unit President or Regional team
                        • Tecta CS Facebook page monitoring, posting, etc
                        • Organize and help plan annual Christmas party
                        • Maintain and program copiers, phone systems, time clock, alarm system, postage machine Knowledge, Skills & Experience (Essential): -
                          • High School Graduate
                          • 3-5 years' experience as an Office Manager or Administrator
                          • Comfortable working with numbers and detailed orientated
                          • Strong knowledge of Microsoft Office
                          • Basic IT knowledge a plus
                          • Familiarity with Navision or Surepath a plus
                          • Ability to perform in a fast paced environment
                          • Must be sensitive to matters of confidentiality
                          • Professional demeanor Key Competencies:
                            • Superb communication skills
                            • Sound judgment and ability to make decisions
                            • Well organized
                            • Extreme attention to detail and high level of accuracy
                            • Initiative
                            • Integrity
                            • Adaptability
                            • Professional demeanor -
                            • Willingness to learn
                            • Teamwork and collaboration Occupational Health and Safety:
                              • Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
                              • Active participation in activities associated with the management of workplace health and safety
                              • Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace Working Conditions: Physical surroundings: - Office environment -with typical office machines and exposure to noise and temperature. Physical Effort: -Extensive sitting, standing, walking. - Repetitive keying, typing. - Occasional lifting not to exceed 25 pounds Hours: -Mon- Fri - 8am-5pm. Subject to OT. Tecta offers - a full benefits package including company paid life insurances , 401(k) matching, paid holidays and a generous PTO package. -

Keywords: Tecta America Corp, Amarillo , Office Manager, Executive , Amarillo, Texas

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