Annuity Business Systems Support Executive Administrative Assistant

Company: AIG
Location: Amarillo
Posted on: January 17, 2020

Job Description:

Functional Area:
AS - Administrative Support

Estimated Travel Percentage (%):

Relocation Provided:

American General Life Insurance Company

Your future team

AIG, one of the largest insurance organizations in the world, has career opportunities in the Life & Retirement Business. With over 900 employees and growing, AIG is one of the top employers in Amarillo. If you are looking for a career opportunity where you can learn a business that helps customers secure their financial future then we look forward to hearing from you!

The Annuity Business Systems Support (ABSS) Executive Administrative Assistant will focus on two primary objectives in this role.First is to serve in a traditional Administrative Assistant support function for up to 8 members of the ABSS leadership team.Secondly, this role will also serve a more technical function, supporting the various ABSS business units where needed as volumes dictate to meet the business need.

Your contribution at AIG

As an influencer at AIG, people come to you as a "go-to" source for help and support because of your deep knowledge and expertise. As a more experienced team member, you are capable of driving continual improvement and impacting the way that things get done. Because of your influence, whether direct or indirect, we are able to deliver powerful outcomes for our clients.

General Administrative Assistant Duties

• Maintain office supplies and equipment for the ABSS department.
• Prepare and distribute critical reports for executive management.
• Research information used in special reports and projects unique to the department.
• Work with leadership to produce and review budget reports to track and manage spending within established budget.
• Coordinate temporary personnel and tracking of organizational staff.
• Coordinate team activities/events.
• Collaborate with other Administrative Support personnel to assist in setup of site-specific events.
• Responsible for confidentiality in working with executive level information.
• Coordinate with other Administrative assistants to schedule meetings and conference rooms, procure new or replacement equipment as needed.
• Update and maintain seating and organizational charts.
• Create and distribute internal department communications as needed.
• Perform department desk audits (Privacy Review).
• Coordinate travel arrangements and expense filing.
  
  Business Support Duties
  
  
  • Assist with user admin requests for both AWD and Verint applications.
  • Index Annuity Statement validation and correction activities.
  • Handle statement and contract duplicate/reprint requests.
  • Learn and handle basic report requests.
  • Serve to augment the business testing team during periods of high volume.
  • Execute mail merges in support of customer communication efforts.
  • Other duties as additional needs arise.
    
    What we are looking for:
    
    
    • Must be proficient using Microsoft Word, Excel, PowerPoint, Outlook and Visio.
    • Excellent communication skills both written and oral.
    • Professional and maintain confidentiality.
    • Heavy phone use.
    • Must be able to run errands and pick up supplies as needed.
    • Responsible for cash collection/deposits for various fund-raising activities.
    • Overtime may be required including some Saturday work.
    • Ability to lift and carry up to 30 pounds.
    • Flexibility in priority focus - priorities may change several times per day.
    • Technical aptitude (no experience required) to learn how systems and processes work in order to provide a greater level of support.
      • Prior senior-level Administrative Assistant experience preferred.
        
        What our employees like most about working for AIG:
        
        
        • Employee atmosphere and people approach
        • Career path and growth potential
        • Generous Paid Time Off (AIG recognizes the importance of work life balance)
        • Generous Benefits Plan: FSA, Life Insurance, Medical, Dental & Vision Coverage
        • 401(k) Retirement Plan: Dollar for dollar matching up to 6% with immediate vesting plus an additional 3% from AIG.
        • Company opportunities for local charitable and community participation and giving
          
          About AIG
          
          AIG is one of the world's largest insurance organizations providing protection and financial solution, with a history dating back to 1919. Over 56,000 employees serve customers in more than 80 countries and jurisdictions around the globe. The Life and Retirement business provides Americans with protection, investment and income solutions needed for financial and retirement security.
          
          It has been and will continue to be the policy of American International Group, Inc., its subsidiaries and affiliates to be an Equal Opportunity Employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.
          
          At AIG, we believe that diversity and inclusion are critical to our future and our mission - creating a foundation for a creative workplace that leads to innovation, growth, and profitability. Through a wide variety of programs and initiatives, we invest in each employee, seeking to ensure that our people are not only respected as individuals, but also truly valued for their unique perspectives.

Keywords: AIG, Amarillo , Annuity Business Systems Support Executive Administrative Assistant, Other , Amarillo, Texas