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Location Coordinator

Company: Gavilon
Location: Clovis
Posted on: May 3, 2021

Job Description:

Job Summary:

Provides administrative, financial, technical, and/or specialized support to elevator operations. Typically supports multiple business areas or facilities, including operations, customer service, maintenance, facilities, logistics, and finance.

Job Responsibilities:

  • Provides support in handling various purchases, sales, and freight of commodities. Tasks typically include inputting transactions into system, troubleshooting concerns on various transactions and shipments, working with customers and monitoring accounts receivable.
  • Ensures all payables related to assigned products or locations are processed promptly. This involves verifying the incoming invoice with the information entered into the grain system, proper application of units to contracts, and timely settlements.
  • Review each commodity invoice for accuracy, including related freight charges. Make all necessary corrections to payables within the assigned discount tables and approval from merchandiser.
  • Extensive customer service responsibilities including resolution of problems and discrepancies as well as building relationships.
  • Reviews all payables in the grain system and corrects any discrepancies between vendor invoice and established payables voucher daily.
  • Reviews weekly all payables and receivables needing additional paperwork to complete processing.
  • Responds to routine correspondence in a timely fashion with farmers, corporate management, federal auditors, and other external parties.
  • Help with elevator duties such as weighing trucks, communicating with 2-way radio, etc.
  • Assists merchandisers, regional managers, and accounting staff with reconciliations of A/R and A/P accounts.
  • Works together with the merchandiser and manager to ensure all service work and documentation are up to date.
  • Accurate data entry of inbound/outbound truck and rail units.
  • Assists with the verification of daily reports with tickets loaded and unloaded into the facility and resolve any issues.
  • Maintains the air quality report on a weekly, monthly, and annual level
  • Prepares the milling gain reports for end of month
  • Prepare and update shipment information in Excel spreadsheet. Will include support documents such as scanning tickets and matching loads in spreadsheets
  • Inform a supervisor or instructor of any safety hazards, environmental issues, or system deficiencies in the workplace
  • Demonstrate regular attendance and timeliness in reporting to work, meetings, and completing assignments.
  • Ability to understand business and operate/maintain the business systems applications.
  • Must keep filing up to date and easily accessible.
  • General office and accounting support, such an answering phones, greeting customers and preparing reports for USDA audits.
  • May work on special projects as needed.


  • High school diploma or equivalent.
  • Strong willingness to learn new things and progress.
  • Basic accounting and bookkeeping knowledge a must; 3 years' experience desired.
  • Ability to meet deadlines in a fast-paced environment.
  • General office experience.
  • Grain experiences a plus.
  • Multi-tasking work style.
  • Strong interpersonal communication skills.
  • Teamwork - work as a member of a team to share ideas and solve problems.
  • Good 10-key data entry skills.
  • Must have good PC skills - Excel spreadsheets, Windows 2000, Access.

Keywords: Gavilon, Amarillo , Location Coordinator, Other , Clovis, Texas

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