City of Clovis - New MexicoPayroll Administrator
Company: City of Clovis
Location: Clovis
Posted on: May 13, 2022
Job Description:
Under general direction this position is responsible for
performing complex payroll and accounting functions for the
processing and maintenance of municipal government payroll and
accounting systems.
- Maintains payroll system with updates to earning codes,
deduction codes, including year-end carry-over processes to
maintain annual balances.
- Coordinates payroll processing according to City defined pay
schedules. Prepares and ensures accurate calculation and remittance
of all applicable withholding liabilities for all City employees on
a timely basis, including, quarterly and annual federal and state
payroll reporting returns, FICA, Medicare, retirement, insurance,
and other related payroll withholdings. Maintains complete
confidentiality, within guidelines, of all payroll, accounting
records and reports. Reviews, verifies and transmits files for
direct deposit, checks, taxes, garnishments, deferred compensation,
and retirement plans using various vendor on-line systems.
Prepares, verifies and submits federal and state payroll quarterly
and annual reports. Reviews, audits and processes W-2's for
accuracy and adherence to federal and state guidelines. Ensures
regulatory compliance of payroll system to all applicable
governmental agencies' guidelines, policies, and procedures.
Responds to payroll-related requests for information from City
departments, employees, and outside agencies. Reconciles payroll
liabilities to the general ledger and processes payments and/or
journal entries into financial system.
- Prepares and presents open enrollment and new employee welcome
and general benefits communications for city employees. Assists
employees competing benefit enrollment tasks. Responds to inquiries
regarding the requirements and provisions of benefit programs.
Prepares and distributes various educational and promotional
materials for city employees.
- Maintains various general ledger account reconciliations.
Reconciles multiple bank accounts including transactions between
various software applications. Prepares reports to grant agencies,
assist City staff in monitoring and reporting grants, and answer
questions regarding grants. Assists in the preparation of the
City's Comprehensive Annual Financial Report (CAFR) by providing
payroll information as requested by auditors and management.
- Assists in the development, implementation, monitoring and
reporting of department goals and objectives related to Master,
Strategic and Comprehensive Plans. Demonstrates continuous effort
to improve operations, streamline work processes, and work
cooperatively and jointly with City Administration, department
directors, consultants, staff, and the public to provide quality
services. Reviews progress and direct changes as needed, within
delegated authority. Coordinates and manages various special and
recurring projects. Keeps immediate supervisor fully and accurately
informed on issues. Identifies areas of concern for management for
review and potential action.
- Assists with the management and monitoring of department
administrative activities. Assists in the preparation of department
budget and special funding. Assists and participates in the
execution of short and long-range plans. Gathers, interprets and
prepares data and information for studies, reports, correspondence
and recommendations. Coordinates activities with other departments
and agencies as needed. Reviews and provides reports and prepares
and maintains required departmental records. Participates in
software update and conversion projects. Responds to and resolves
various complaints, issues, inquiries, and problems as authorized,
and in accordance with established policies and procedures.
- Ensures effective and efficient use of budgeted funds,
personnel, materials, facilities and time. Ensures that assigned
areas of responsibility are performed within budget by performing
cost control activities. Monitors revenues and expenditures in
assigned area to assure sound fiscal control.
Bachelor's Degree in Accounting, Finance, or a related field plus
five (3) years of professional experience in payroll processing and
government accounting, or an equivalent combination of education
and experience that would likely produce the required knowledge,
skills, and abilities.
Licenses and Certificates: Valid driver s license equivalent to a
New Mexico Class D.
Knowledge of:
- Municipal organization operations, policies and
procedures.
- Principles, practices, rules, and regulations of public sector
payroll and accounting.
- Applicable federal and state laws and regulations pertaining to
payroll administration.
- Various state retirement system policies and procedures, and
their differences.
- Applicable miscellaneous payroll deductions (e.g. ICMA, PERA,
Garnishments, etc.) City and regulatory requirements.
- Principles and procedures of financial record keeping and
reporting.
- Computerized payroll and accounting management and reporting
systems.
- Principles and practices of public sector administrative
management, including cost accounting, budgeting, procurement,
project management, contract management, customer service and
employee supervision.Skills in:
- Interpreting and explaining Federal and State rules and
regulations, City policies and procedures.
- Analyzing problems, resolving disputes and grievances, and
developing effective solutions.
- Using initiative and independent judgment within delegated
authority.
- Operating a personal computer utilizing standard and
specialized software.
- Communicating effectively verbally and in writing.Ability to:
- Assist in the development and implementation public sector
payroll methods, procedures, and records management.
- Establish and maintain effective working relationships with the
City Manager, Assistant City Manager, department directors,
consultants, staff, and the public.
- Ensure compliance with applicable Federal, State, and local
laws, codes, rules, and regulations.
- Deliver effective presentations of technical information and
ideas in a clear manner.
- Research and respond to sensitive inquires and complaints from
City employees and the public.
- Manage multiple priorities simultaneously.
- Analyze problems, identify alternative solutions, project
consequences, propose appropriate actions, and implement
recommendations in support of goals.
- Communicate clearly and concisely, both orally and in
writing.
Associated topics: associate director, controller, financial
director, general operational manager, manage, operation,
organizational culture, president, recruit, staff
Keywords: City of Clovis, Amarillo , City of Clovis - New MexicoPayroll Administrator, Other , Clovis, Texas
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