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Contracts and Grants Coordinator (Contracts, Grants and Risk Compliance Coordinator)

Company: West Texas A&M University
Location: Canyon
Posted on: January 27, 2023

Job Description:

Job TitleContracts and Grants Coordinator (Contracts, Grants and Risk Compliance Coordinator)AgencyWest Texas A&M UniversityDepartmentOffice Of Sponsored ResearchProposed Minimum Salary$3,555.50 monthlyJob LocationCanyon, TexasJob TypeStaffJob DescriptionThe A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our diverse workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits ( Contracts, Grants and Risk Compliance Coordinator, under supervision of the Director of the Office of Sponsored Research Services and the Associate Vice President of Risk and Compliance, coordinates sponsored contracts and grants. Demonstrates knowledge in a specialized area of research administration; performs reviews on proposal submission and sets up awards for conformance with established standards and procedures; assists in the development of methods for improving efficiency; coordinates research administration details between researchers, sponsors, and administrative offices; ensures progress on assigned projects and functions of the unit. In addition, this position supports the Academic and Research Environmental Health and Safety (AREHS)/Risk Management and Compliance areas with compliance reviews of contracts, events, and alcohol requests; performs international travel risk assessments and provides mitigation recommendations; reviews and responds to public information requests to include information gathering and assessment for information releases; reviews and drafts university rules and procedures in accordance with Texas A&M University policies and regulations; assists with implementation and documentation of payment card industry compliance related obligations; manages compliance calendar; works directly with AVP for Risk and Compliance to manage records retention process; and assists in other risk related functions as needed.Responsibilities:SRS grant records maintenance, compliance and SRS office operations Reviews transactions, proposal submissions, award documents and procedures in conjunction with the director or contract specialist in the Office of Sponsored Research Services, to assure compliance with federal and state regulations and internal controls. Updates and maintains e-files, hard copy files, Maestro (software) and supports office operations, including purchasing, budget review, travel, and inventory of equipment. Participates and represents assigned System member in meetings as needed. Implements procedures, plans and develops operational and administrative procedures and processes, and provides guidance regarding procedures and policies. Prepares documentation to enter award terms, financial or other information in accounting and research administration or other systems, including budget, revenue, regulations, billing requirements, facilities and administrative cost distribution, cost-sharing commitments and reporting requirements. Works with sponsors for revisions and approvals which include budget revisions, compliance issues, change of Principal Investigator, time extensions, additional funds requests, and related tasks. Facilitates the finding of funding sources for principal investigators, supports proposal development and award submission for grants and sponsored research.AREHS/Risk Management Reviews contracts, special events, and alcohol requests for risk related obligations and works with event/contract coordinators to obtain appropriate licensure and insurance. Reviews international travel requests for known travel risks and ensures travel requests adherer to travel procedures; works with travelers to obtain travel related insurance and elevates high risk travel to the AVP Risk and Compliance for review. Reviews requests for public information for compliance with applicable regulations and laws; communicates with requestors through state portal to identify responsive records; identifies responsive areas on campus and collaborates with university departments to gather potentially responsive data; reviews submitted data and recommends redactions/withholdings per regulatory criteria; documents justifications for redactions/withholdings and justifications for charges associated with the requests; submits final approved records for release through the state public records portal. Per System regulations and policy, works with university departments to update or revise university rules and procedures; works with System Office of General Counsel to obtain approval of proposed rules and procedures; posts approved rules and procedures to university website. Works with university security team regarding payment card industry (PCI) compliance and assists in annual review and report of PCI compliance. Reviews records destruction requests for destruction classification and provide guidance regarding retention and destruction of state records; assists in annual review of records retention program.*Other duties as assigned.Necessary Qualifications:

  • Bachelors degree in applicable field or equivalent combination of education and experience
  • Three years of related experience in research administration, research project management, research proposal preparation or similar project management with contracts, grants or multi-faceted, multidisciplinary or center grant or project work.
  • Knowledge of computers and basic office equipment.
  • Knowledge of word processing and spreadsheet applications.
  • Experience with financial and other types of database applications.
  • Knowledge of budgeting and accounting practices.Preferred Qualifications:
    • Experience at an institution of higher education.
    • Knowledge of grant, contract and sponsored research compliance.
    • Experience with Maestro grant/sponsored research software.Applicant Instructions:Please include the following with your application:
      • Cover letter
      • Resume
      • Three referencesPlease attach all documents in the attachment box at the bottom of the My Experience page before continuing through the application. Please use the Upload button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at .Texas law requires all males aged 18 through 25 to be properly registered with the Selective Service System.All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check.Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.WT is located in Canyon, Texas, on a 342-acre residential campus. Established in 1910, the University has been part of The Texas A&M University System since 1990. WT, a Hispanic Serving Institution since 2016, boasts an enrollment of about 10,000 and offers 59 undergraduate degree programs, 39 masters degrees and two doctoral degrees.WTs long-standing commitment has always been to serve both the students and the region of the Panhandle. Our employees make a difference every day in the lives of thousands of students, and that has countless ripple effects on people throughout the region, the state and the world. Moreover, employees are encouraged to grow professionally and personally thanks to a supportive work environment.At WT, your future is our future. Employees and their dependents get half-off their tuition and fees. The minimum starting wage is $15 per hour. Employees also have generous health, dental, vision, and long-term disability insurance packages, plus free basic life insurance and enrollment in the Texas Teacher Retirement System. Flexible or compressed work-week arrangements are also available.Find out more at: Texas A&M University is located in Canyon, home to Palo Duro Canyon and the Panhandle-Plains Historical Museum. Canyon also is conveniently located near Amarillo, the largest city on Interstate 40 between Oklahoma City and Albuquerque. This region is renowned for its historical significance, vibrant arts and entertainment options, unique shopping, delicious food and the friendliest people in the state.

Keywords: West Texas A&M University, Amarillo , Contracts and Grants Coordinator (Contracts, Grants and Risk Compliance Coordinator), Other , Canyon, Texas

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