Business Coordinator- Amarillo, TX

Company: Cenikor Foundation
Location: Amarillo
Posted on: March 18, 2023

Job Description:

JOB SUMMARY:The Business Coordinator is responsible for the day-to-day administrative operations at a facility, including business and insurance billing.Schedule: -Monday-Friday 8am-5pmESSENTIAL FUNCTIONS:Supervise the coordination of fiscal duties, including handling of accounts payable and receivable. Under the direction of the Senior Business Manager authorize the opening of new accounts and consult with vendors concerning payment of those accounts.Verify all invoices or requisitions and obtain proper approvals -using the signing authority as a guideline.

• Prepare checks for disbursement; obtain proper approval and appropriate check signatures.
• Report all injuries relating to staff or residents to the Corporate office within 24 hours.Supervise the preparation of the deposit, compare to the drop safe log and reconcile any differences. Make bank deposits on a schedule in compliance with the Drop Safe Policy.
• Verify all timesheets from the Vocational Services Manager by reconciling the time cards to the invoice face sheet. Manage aging and collections process in coordination with the Vocational Services Manager.Prepare weekly resident commissary, including accurate allocation of gift cards and cigarettes to all residents.
• Participate in transportation process to ensure compliance to facility standards.Supervise the application process for Food Stamps, and turn in the completed applications to the appropriate state agency for processing, to be completed weekly.
• Scan all food stamp cards semi-monthly.
• Complete all month end closing procedures by the 2nd business day of the following month.Conduct Cenikor new hire orientation for new staff assigned. Collects and distributes information regarding personnel to and from Corporate office within 24 hours of receipt.Verify In-Kind donation receipts and enter them into the general ledger, at the fair market value, in the month of the receipt of donation.Prepare requisitions for payment from state per required deadline, and provide to Cenikor accounting department for review and CEO signature. Submit to state contact once final approvals received.
• Under the direction of the Senior Business Manager, serve as property control manager for the facility through approved inventory control methods, ensuring adequate supplies for continuous operations and perform a physical inventory of all fixed assets by June 30 of every even numbered year.
• Under the direction of the Senior Business Manager, manage all purchasing for this facility ensuring that purchasing and budgetary guidelines are met and make appropriate recommendations to FD.
• Supervise travel arrangements, including authorization and expense forms.Prepare annual budget request, in consultation with the Facility Director and Senior Business Manager. Once approved, continuously monitor budget expenditures.Write, submit for approval and manage contracts for required external services. Assure accuracy of hours and payments on contract services and obtain required signatures for invoices on payments.Work closely with admissions and the insurance department for tracking of payments and billing for insurance, private pay and insurance clients.Work closely with management team to uphold the core principles of Cenikor's culture and create a positive working environment for all team members.Ensure completion of Big 5 performance management tool by the required deadlines and use of SMART goals to support annual performance compensation review.Maintain strict confidentiality on all client and Foundation matters and refer questionable issues to your supervisor.Perform additional duties as assigned and consistent with the exempt functions as defined in is job description.QUALIFICATIONS FOR THE POSITION:Clearance

• Must pass national background check -Skills, Knowledge and Abilities:
  • -Ability to act in a professional manner at all times, including exercising confidentiality, discretion and judgment.
  • Skilled with an excellent aptitude for business and math.
  • Knowledge of non-profit business procedures.
  • Knowledge of Microsoft Office and ten-key is required.
  • Skilled with an adequate knowledge of purchasing procedures.
  • Ability to work with exceptional organizational skills and great attention to detail.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to be self-motivated.
  • Ability to consistently uphold the Core Principles of Cenikor's Culture:
  • Demonstrate mission of service to our clients
  • Positive, respectful communication with both staff and clients
  • Demonstrate self-motivation and perseverance to achieve goalsRole model appropriate, professional behaviors including appropriate client boundaries
  • Work effectively as part of a team, helping to set up others for successEducation:
    • High School Diploma or GED.
    • College level Accounting preferred.Experience:
      • Minimum of one-year experience in bookkeeping and/or accounting required.
      • Medical billing insurance experience preferred. -Powered by JazzHR

Keywords: Cenikor Foundation, Amarillo , Business Coordinator- Amarillo, TX, Other , Amarillo, Texas